Author: Byron Darden

Challenges of Hybrid Work Spaces

Challenges of Hybrid Work Spaces

In addition, a hybrid workforce presents unique challenges:

  1. Dropped calls, down internet connectivity, and an IT department not physically present in the same building when your computer breaks.  Technology is fantastic and surprisingly erratic at times. “Can you hear me now?” Meetings sometimes fail to run smoothly.  Some connections are weak; we can be challenged to find a quiet place to be heard, screen shares can blip, and it’s easy for people to tune out.
  2. Swarms of people meet at Katie’s desk, for example, to enjoy cake and ice cream to celebrate birthdays back in the office.  A hybrid team gets to be more innovative!  Happy hours are scheduled over Zoom, open lines of communication are increased, and employees get to know one another on an individual basis – creating a sense of caring. 
  3. Some are challenged to embrace remote working situations.  Some enjoy the face-to-face comraderies with others.  Keep your eyes and ears open for employees experiencing isolation and encourage participation in meetings and on different projects.  Differentiate those employees who are introverted and love long hours of productivity. A leader will want to develop their intuitive talents to remain abreast of the needs of their teams.
Benefits of a Hybrid Work Space

Benefits of a Hybrid Work Space

Many companies realize the benefits of a hybrid workspace – both financially and via productivity.  Here are a few to consider:

  1. Employers can expand their talent pool to those outside their geographic area.  This brings to light more candidates with different backgrounds, cultures, and experiences, which results in new ideas, higher levels of innovation, and greater creativity.
  2. Employees are empowered to determine the ideal way to achieve a goal.
  3. Without the distractions of others stopping by their office or cubicle, many employees enjoy the quiet time and are more productive.
  4. When an employer thrives in a hybrid environment, they can save on commercial building costs.  No longer will each person require a cubicle or office. Those spaces can now be repurposed for additional meeting rooms or work areas when the employee occasionally wants to come into the office.
  5. When there are social distancing guidelines, following them is easy.  If someone is more susceptible to illness, they are more likely to feel safer in their home environment.

Many employees realize that they want to remain in a work-from-home situation without the commute and office politics.  When this option is not afforded to them, they can find other companies that offer these benefits.

Hybrid Work-Space Roles

Hybrid Work-Space Roles

As a hybrid workspace became our new reality, management and employee roles were solidified.  Both positions required some guidelines to ensure that we were on the same page.  The new challenge came when some of us, as employees and managers, chose to return to office space while others remained at home.  We benefited in situations where there was continuity in treating employees in a way that resonates with them individually.  Whether an employee was in front of you in a conference room or on a Zoom call should make little difference in how they are treated. 

Diversity, equity, and inclusion in a hybrid workspace follow the same rules in a shared space.  Each employee has specific needs.  There are guidelines for disabilities, age groups, or cultural differences, but there is a minimal difference based on their location.  For example, when an employee requires a stand-up desk while in the office, they have shared what they need in their home office.  While fulfilling these needs might require more effort by the manager, doing so positively impacts the employees’ perception of being seen and heard.

DEI in a Hybrid Work Space

DEI in a Hybrid Work Space

Whether the pandemic changed the dynamic of your workspace, or you were already adopting that strategy, the hybrid workspace is here to stay.  Historically, companies required everyone to commute to a central office.  Cubicles, offices, and conference rooms were gathering places of ideas, and working lunches were the norm.  There were exceptions, with some working from home one or two days a week or situations where one person worked in a different city, a home office, or a central location.  These early hybrid work situations had their challenges, and provisions were made to handle them. 

Suddenly, most of us were sent home with phones and laptops, and Zoom calls became the norm.  In the event you had never worked outside the office, the struggles you faced were real.  In 2017, I felt this first hand while working on a change management project for an academic client – the IT department was my constant companion!  

Outfitting virtual workers with the equipment needed became an IT department’s challenge.  Developing space at home (especially when our families and children were also on a virtual schedule) had its hiccups.  Eventually, we settled into a routine, and the work still got done, meetings still happened, and some teams even thrived in a remote environment.

Embrace Hybrid Work Opportunities

Embrace Hybrid Work Opportunities

 “Success in a hybrid work environment requires employers to move beyond viewing remote or hybrid environments as a temporary or short-term strategy and to treat it as an opportunity.” George Penn, VP at Gartner

While a hybrid work environment brings challenges, it can also save money and create efficiencies.  When done well, job satisfaction increases.  The taste of remote work has many employees wanting to continue the trend even as employers migrate back to the office environment.

Overcoming the barriers in communication and creating a productive team where all are heard and valued is a challenge faced by those in a leadership role.  While you cannot stop by a team member’s office to check on progress, you can develop a relationship of trust and mentorship.  Making sure an employee is treated in a just manner whether in the office or remote, takes forethought.  Each person on your team may have specific requirements you will want to address in order for team members to be a productive.

When your role is leading a team in the hybrid work environment, there are tips to make it run smoothly.  Remember, leading a hybrid team is not a one-size-fits-all solution.  I would be thrilled to schedule a strategy session where we can discuss your particular challenges and develop a game plan for success.  Start by taking the quiz at www.byrondarden.com.  I look forward to connecting and supporting you in more effectively connecting with your team!

Founder’s Corner: Leading in a Hybrid Environment

Founder’s Corner: Leading in a Hybrid Environment

It’s time to go back to school! That is both a reality and a metaphor in that it is also time to go back to the office! While children and adults return to the academic school year, many working adults begin to return to the office, not because summer is over. Instead because we are learning to live in a Covid environment. Now also known as a hybrid environment.

As such, many of us will continue to more easily misinterpret what is being communicated among us while we continue to master the virtual world that has become commonplace. Case in Point: While walking past two young men of color during the height of Covid, I overheard one say to the other, “That’s F’ed up that he can’t even call you back.”

What went through my mind were the number of calls that have not been returned to me in recent months. I recognized in that instant the sound of judgement emerging in my thoughts and feelings as I agreed silently with what was being expressed by the young man to his companion. I stopped myself and thought. I’m curious to see where this moment is leading me.

As I continued my walk passed the two men, I began to consider how easily we can assume another’s intention without having confirmation that we are correct in our thinking. In the case of the comment I overheard, one can assume the perpetrator was rude and inconsiderate for not returning the call. In that moment I was reminded that whomever hasn’t called me back recently could be the victim of the possible list of reasons below:

  • Didn’t get the message
  • Message caught in cyberspace
  • Deleted by accident
  • Intercepted by another message coming in at the same time and bumped
  • Receiver lost their phone
  • Connection permanently or temporarily disabled
  • Receiver is sick or worse, passed away

The list can go on. All to say, we may not know what is happening in another’s life unless we are privy to it. Anything else we think we know is being made up in our own heads by us individually. We are the creators of stories with or without hard evidence. That is not something we necessarily think consciously when we are in creative mode. Just a thought! By virtue of age/experience I imagine the young men to be significantly younger than me by more than half my age.

My thoughts go to whom has been central in my life over the vast number of my years from grade school until now during which there were rarely many people of color in my personal nor professional life until I moved to Harlem, New York in 2012. Fast forward nearly a decade later, here in New York I find myself pondering how I’ve developed my self-confidence or the shadow side, false, self-confidence.

At the beginning of my second year in the 3rd grade, I attended a private school where my parents explained how best served my interest would be by my repeating the 3rd grade so that I can enter the 4th grade in a more ideal academic place than my previous public school education had prepared me. It rings very differently now, so many years beyond that event in my life. Yet, it had a lasting effect on me that, from time to time still rears its head. Metaphorically I’ve learned to tame that lion well and I no longer fear his roar. His bite has long since been dissolved as well.

From that event forward my life within an ethnic and culturally diverse neighborhood was fairly nonexistent. The exception is the time of my Sophomore and first quarter of my Junior high school experience during which I spent in a predominately African-American neighborhood on the south side of Houston where the social-economic norm is quite a bit lower than where I grew up on the Northwest side of town. I went to school in one neighborhood by day. I lived my life in a totally opposite neighborhood by nights and weekends.

I felt as though I did not fit in until I stopped trying. I was not really sure when that feeling passed, as it comes and goes depending on the climate, location where I happen to be, or by whom I’m surrounded at any given moment. You could say I’ve gotten comfortable being uncomfortable most of my life.

Nearly all my long term relationships have been with Irish Catholic, French, English, Italian, or other European influenced partners. Not much color in my intimate life. Therefore I’ve been surrounded by people for whom developing self-confidence did not seem much of a thought. That does not suggest we haven’t all faced challenges building our self-confidence. The distinction is that what society provided access for them, was not as high a degree was provided for the vast majority of my fellow people of color. I was an exception to a degree. Although the color of my skin posed certain restrictions or at least delays in my moving forward in life, I was fortunate to have opportunities and options not afforded to many people of color.

That life included and is most significantly defined in my family by the importance of education. Therefore when I look at the whole of my life, I see many examples of how I’ve come to be steeped in education as an educator. I invite you to become steeped in your own education by taking the Leadership Quiz and learn how you can contribute to your own and to the development of the people you lead in business, nonprofit, community and the world of equitable opportunities.

Next Month:

More on Powerful Questions

Expanding on The Hybrid Space

Videos:

How to Have a Hybrid Meeting That Works for Everyone 

3 Steps to Stop Remote Work Burnout

5 Tips for Leading a Remote Team

Addressing Diversity, Equity & Inclusion in a Hybrid Space

Addressing Diversity, Equity & Inclusion in a Hybrid Space

I recently interviewed several people who are beginning coaching relationships with me in the fall. What has surfaced is the focus on Diversity, Equity & Inclusion on a personal level. Our thinking has broadened. Our needs have become more grounded in inclusionary considerations such as setting the stage for inclusion before meetings, managing unconscious biases, ensuring everyone has a voice and taking into consideration individual needs.

Case in Point: I recently spoke with an executive of an affordable housing development company in New York who has an employee who has not received the Covid vaccination. The company wants employees back in the office and yet, this particular executive is uncomfortable having the non-vaccinated employee engaging with others in person at work. As a result he shared, “It’s causing us as a company to revisit the policy affecting everyone. So that we aren’t singling (the employee) out.” Here is an example of a company learning to manage people by considering a circumstance that may prove ideal as a hybrid workaround.

A leader of a hybrid team will want to be especially mindful of biases. When one of the employees works at home and another in the office, it is natural to reach out to the person in the office; yet the proper effective action would be to treat each employee as though they were sitting in front of you. Your success is to make sure no one is overlooked for any reason – age, gender, location, looks, affinity, and based on past experiences.

Sharing Data over the Hybrid Space

Sharing Data over the Hybrid Space

Hybrid work environments are not the only consideration we face. We also face hybrid cloud storage issues. I led an Organizational Change Management initiative for a client who set up a hybrid cloud storage system. While some of the storage physically sat with the client. Other storage sat hundreds of miles away. All of the information stored could be accessed at the push of a button despite the location of that information.

The pandemic has shifted the IT focus toward remote worker support. We’ve experienced an increase in digital conferencing usage. 76% of respondents to the Nutanix survey reported thinking more strategically about IT while 46% have invested more in hybrid cloud use. What does this mean for leadership? Information is more accessible than ever. Whether you are in the company office or your home office, you can get the information required to move the needle on business. It also means that leading large numbers of people in a global company truly means that employees could be virtually anywhere in the world and still accomplish whatever is necessary.

This also means that the speed at which we function is a reminder of how deliberate and thoughtful we want to be when communicating, in order to minimize glitches and missed deadlines for projects to get completed. Other measures that are becoming commonplace and effective in the corporate space include mindfulness training, meditation, and more focus on the mind, body, and soul of leadership. The holistic approach to leading teams is growing.

Effective Meetings

Effective Meetings

One of the challenges I noticed during the height of Covid-19 is the level of fatigue so many experienced when it became a daily event to be on Zoom, Webex, Google Meets, Microsoft Teams, Skype, etc. for meetings. People who were not used to being on camera were suddenly Internet personalities. We either took the time to wear makeup and pay attention to our style of dress or we met without turning on the camera. In some cases, meeting off-camera creates a gap in which crucial communication information can be lost such as nonverbal cues and emotion.

There is an art to being an internet personality and most of us were not prepared to show up appropriately and powerfully. Now more than ever we have to be conscious of our personal brand and how others perceive us when we show up for a virtual meeting with poor lighting, a less than an ideal backdrop, clothing that appears as though we just rolled out of bed in time for a meeting, which in some cases was happening regularly. A cottage industry has sprung up to help us deal effectively in the virtual world. We still have much to learn.

Learning to Communicate

Learning to Communicate

Instead of in-person classes, training companies have moved to online teaching platforms. Yoga classes are conducted on Zoom. Even ice-skating lessons have been taught online. While the online space can be a viable substitute for learning, this can lead to less effective learning environments, and much can be lost in translation. An example of how easily we stumble with messaging is the social experiment of sharing a statement and outcome with one person.  More often than not, after passing the statement around a circle of people, the statement becomes distorted.

Listen carefully to people as they often share something along the lines of, “She is taking that over there so everyone knows where it is.” It is most likely a smart idea to ask the following questions.

  • She who?
  • Taking what over where?
  • Who is everyone?
  • What is “it?”

In a recent Gallup survey, only 7% of workers in the United States agree that communication is accurate. That suggests a staggering number of workers fall into the category of the miscommunication pothole. That is a gap that makes me wonder just how often we think we understand when that is not the case, or that we are positive we are understood when nothing could be further from accurate.

Many of us are in such a hurry that we fail to provide detailed information that clearly speaks to what we are communicating at any given time. These are the moments when I enlist a tool called, Powerful Questions. These are questions that we tend not to consider and that when used effectively, get to the heart of what is being communicated and not being communicated.