I’m going out on a limb to do the very thing I often encourage leaders to avoid. That is to assume you’ve experienced the pause in any number of ways, such as when a subordinate takes a beat, a term often used in the world of acting before a character continues the flow of crossing the stage. We often experience dramatic moments when a character on television or in a film allows silence to fill the moment before responding to a fellow actor. You may have experienced it when a senior leader goes silent just prior to asking a follow-up question during your presentation.

Quite different from pausing to think of the ideal or appropriate word, the leader uses the power of pause to emphasize a point or let their words sink in. Allow me to show you how Pausing For Emphasis can be your super power!

Here are some ways to build in natural pauses:

1. Slow down. Less seasoned speakers are often nervous and tend to rush through their presentations. When starting to speak, take a deep breath, gather your thoughts, and calm your nerves. Connect with your audience with a look of confidence. Remember that they are there to hear you speak; your message is essential. Practice in front of a mirror; practice where you will insert the pauses.
2. Breathe. Natural breathing inserts pauses and forces you to slow down. Think of your audience. Is everyone on the same level? Are their members for which English is not their first language? As you connect with your audience, notice puzzling looks that might mean they are not present. Clarify your point and add pauses to allow them to process information.
3. Use pauses in place of “um’s” or “uh’s”. You will sound infinitely more polished, and the audience will have more confidence in your message.
4. Pauses are punctuation. Use a pause where you typically see a comma or period in your writing. As you practice your speech, exaggerate these pauses with a deeper breath. Where there would be a comma, insert a short pause. Use a longer pause when you reach the end of a sentence.
5. Pause when changing thoughts. Use an even longer pause when shifting gears in your presentation. At the end of a central point, let the audience catch up and let yourself recharge. This pause creates a natural transition separating two points. Similarly, a pause can be used when citing an example or telling a story to indicate the change of pace.
6. Pause when using visuals. When using slides or props, pause to let the audience read what is on the slide. Unless you are reading the slide word for word, the audience cannot read and listen to your point simultaneously. Pausing before diving into the material or moving on to the next point is an effective tool.
7. Build in a Pause to Get a Drink or Check Your Notes. These pauses can be deliberate, allowing the material to sink in without appearing awkward. You can also use this type of pause to recover your own thoughts. Insert this pause to let your audience study a visual or after asking a rhetorical question.